Careers

Job Description Summary

The Brokerage Coordinator provides administrative and transaction support to the brokerage team. This individual serves as a trusted resource for brokers by coordinating initiatives, maintaining property listings and databases, preparing proposals and presentations, assisting with transaction management, and supporting client communications.

Success in this position requires exceptional organizational skills, attention to detail, strong communication abilities, creativity, and the ability to manage multiple projects simultaneously while meeting deadlines.

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Essential Duties & Responsibilities:

Brokerage Support

• Provide day-to-day administrative support to assigned brokers and brokerage teams.
• Coordinate listing assignments from onboarding through transaction completion.
• Prepare listing agreements, commission agreements, letters of intent, proposals, and other brokerage documents.
• Maintain transaction files and monitor critical deadlines.
• Coordinate property tours, client meetings, and presentations.
• Conduct market research and gather property information.
• Assist brokers with prospecting initiatives and business development efforts.
• Maintain CRM databases and contact records.
• Process executed transaction documentation.
• Coordinate internal approvals and document routing.
• Maintain confidentiality of client and company information.
• Coordinate signage.
• Upload and maintain listings on multiple websites.
• Ensure all listing information remains current and accurate across marketing platforms.
• Assist with social media content and company marketing initiatives.
• Assist with special events and networking functions.

Research and Database Management

• Research comparable sales, lease transactions, demographics, ownership information, and market trends.
• Prepare aerial maps, demographic reports, and market surveys.
• Maintain property databases and internal marketing resources.
• Organize digital files and marketing assets.

Client Service

• Serve as a professional point of contact for clients, vendors, and business partners.
• Respond promptly to requests from brokers and clients.
• Maintain a high level of professionalism and responsiveness.

Qualifications:

• Two or more years of administrative, marketing, sales support, or commercial real estate experience preferred.
• Commercial real estate experience is a plus but not required.
• Experience with CRM systems and database management.
• Experience with Canva is a plus.
• Proficiency in Microsoft Office including Word, Excel, Outlook, and PowerPoint.
• Experience with CoStar, LoopNet, Crexi, Buildout, or similar commercial real estate platforms is preferred.

Knowledge, Skills, and Abilities

• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational and project management abilities.
• Exceptional attention to detail and commitment to quality.
• Ability to prioritize multiple projects in a deadline-driven environment.
• Strong proofreading and editing skills.
• Creative mindset with an eye for professional design and branding.
• Ability to work independently while collaborating with multiple brokers and departments.
• Strong customer service orientation.
• Ability to maintain confidentiality.
• Positive attitude and willingness to learn.

What Success Looks Like

The successful Brokerage Coordinator consistently delivers accurate, timely, and professional work while helping brokers operate efficiently and provide outstanding service to clients. They anticipate needs, communicate proactively, manage competing priorities effectively, and contribute to the overall success and growth of the brokerage team.

Why Join NAI Summit?

• Work alongside one of the Lehigh Valley’s most respected commercial real estate firms.
• Gain exposure to every aspect of commercial real estate brokerage.
• Collaborate with experienced professionals across brokerage, marketing, property management, and construction management.
• Enjoy a collaborative, entrepreneurial culture where your ideas and contributions matter.
• Build a long-term career with opportunities for professional growth and development.

Benefits

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Apply Today

Associates and Brokers wanted! We are looking to grow our brokerage team. Part of our commitment to YOU is to provide you with the support and encouragement needed to help make your career with us a successful venture. You will have access to a variety of services including, but not limited to the following.

• Furnished space in a professional office building
• Listings marketed on NAI Summit website
• Access to NAI Global’s Platform
• CoStar/Loopnet Membership
• Access to National Demographics
• Leading Technology
• Industry Leading Marketing & Research Support
• Signage for Listings

Please send your resume to kberfield@naisummit.com

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Our Property Managers provide outstanding customer service.

Interested in joining our team? Please email your resume to scastillo@naisummit.com

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Individuals seeking an Administrative, Real Estate Research or Marketing role working for a dynamic commercial real estate company, please email your resume to kberfield@naisummit.com